When do W-2 Forms need to be filed?

February 1, 2010 – You must give copies B, C, and 2 of Form W-2 to each employee. Forms must be received or postmarked by February 1, 2010.
March 1, 2010 – Send Copy A of Form W-2 with Form W-3 to the Social Security Administration: 

Where to mail W-2 Forms
U.S. Mail*
Social Security Administration
Data Operations Center
Wilkes-Barre, PA 18769-0001

Other carriers:
Social Security Administration
Data Operations Center
Attn: W-2 Process
1150 E Mountain Drive
Wilkes-Barre, PA 187702-7997

*If using certified mail, the address is the same, but the zip code must be changed to 18769-0002

If you file electronically, the deadline for filing Copy A of Form W-2 is March 31, 2010    
 

You may request an automatic 30-day filing extension by completing Form 8809, Application for Extension of Time To File Information Returns, and sending it to the address listed on the form.  You must file Form 8809 by the due date of the return in order to be granted the extension.

You may request a second 30-day extension by filing another Form 8809 before the end of the first extension period.  However, this extension request is subject to review and will not automatically be granted.  The Internal Revenue Service will review the request and notify you of its acceptance or denial with a written letter of explanation.

These extensions will only extend the due date for filing returns; you must still provide Forms W-2 to your employees by February 1, 2010.  You may request an extension of time to furnish Forms W-2 to employees by sending a letter on or before the due date to:

IRS – Enterprise Computing Center – Martinsburg
Information Reporting Program
Attn:  Extension of Time Coordinator
240 Murall Drive
Kearneysville, WV  25430

Your letter must include:

File Form W-2c (all copies) as soon as possible after you discover an error.  Send Copy A of Form W-2c with Form W-3c to the Social Security Administration:
 
U.S. Mail:
Social Security Administration
Data Operations Center
PO Box 3333
Wilkes-Barre, PA  18767-3333

Other Carriers:
Social Security Administration
Data Operations Center
Attn:  W-2c Process
1150 E Mountain Drive
Wilkes-Barre, PA  18702-7997